Facilities Manager

Job Description

Job Description

Claris Vision was formed in 2011, bringing together some of New England’s top eye care practices to provide the most comprehensive spectrum of vision care services available in the region. Claris Vision’s team of leading physicians are dedicated to providing the best clinical care, utilizing leading technology, and ensuring an individualized experience and high-quality care plan for each patient.

The Facilities Manager is responsible for overseeing the maintenance, safety, security, and efficient operation of buildings, equipment, and facility systems. This role ensures that all facilities are maintained in excellent condition, comply with applicable health and safety regulations, and provide a safe, clean, and productive environment for employees, customers, and visitors.

The ideal candidate is organized, detail-oriented, patient-focused, and capable of balancing clinical responsibilities with operational and logistical duties in a fast-paced ophthalmology practice.

Key Responsibilities

1. Facility Operations and Maintenance

• Oversee the daily operations and maintenance of buildings, grounds, and facility equipment.
• Develop and implement preventive maintenance programs.
• Coordinate repairs, inspections, and servicing of HVAC, electrical, plumbing, lighting, and other building systems.
• Ensure facilities remain clean, organized, functional, and well-maintained.
• Respond promptly to maintenance requests and facility emergencies.

2. Health, Safety, and Compliance

• Ensure compliance with applicable building codes, fire safety regulations, OSHA requirements, and environmental standards.
• Conduct regular facility inspections and risk assessments.
• Maintain emergency response plans, evacuation procedures, and safety documentation.
• Coordinate fire drills, safety inspections, and corrective actions.
• Identify potential hazards and implement measures to reduce workplace risks.

3. Vendor and Contractor Management

• Coordinate external contractors, service providers, and maintenance vendors.
• Obtain and review quotations for repairs, maintenance, and facility improvement projects.
• Monitor vendor performance, service quality, and contractual obligations.
• Ensure contractors follow established safety policies and site procedures.

4. Budget and Cost Management

• Prepare and manage facilities operating and maintenance budgets.
• Monitor utility expenses, maintenance costs, and supply expenditures.
• Identify opportunities to reduce costs and improve operational efficiency.
• Maintain accurate records of expenses, purchase orders, invoices, and contracts.

6. Space and Asset Management

• Maintain accurate inventories of facility equipment, tools, furniture, and other assets.
• Coordinate office moves, space planning, renovations, and facility upgrades.
• Monitor the condition and lifecycle of building systems and equipment.
• Maintain facility records, maintenance logs, inspection reports, and equipment manuals.

7. Emergency and Project Management

• Coordinate responses to equipment failures, utility interruptions, leaks, and other facility emergencies.
• Establish maintenance schedules and ensure projects are completed on time and within budget.
• Provide regular reports to management regarding facility conditions, maintenance activities, and operational concerns.

Qualifications

• Associate or bachelor's degree in Facilities Management, Engineering, Building Management, Business Administration, or a related field preferred.
• Previous experience in facilities management, building maintenance, or operations supervision.
• Knowledge of building systems, preventive maintenance, workplace safety, and contractor management.
• Experience with budgeting, vendor negotiations, and maintenance planning.
• Proficiency in Microsoft Office and facilities maintenance management software preferred.

Required Skills

• Strong leadership and team management skills.
• Excellent organizational and time-management abilities.
• Effective communication and problem-solving skills.
• Ability to prioritize multiple maintenance requests and projects.
• Strong attention to detail and commitment to safety.
• Ability to manage budgets and control operating costs.
• Ability to respond to urgent facility issues when necessary.
• Must possess the physical, mental, and cognitive skills needed to complete essential tasks, including abilities such as learning, remembering, focusing, categorizing, and integrating information for comprehension, problem-solving, and timely decision-making.

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

We are committed to a policy of non-discrimination and equal employment opportunity. All patients, employees, applicants, and other constituents of our clinical groups will be treated with respect and dignity regardless of race, national origin, gender, age, religion, disability, veteran status, marital/domestic partner status, parental status, sexual orientation, and gender identity and/or expression, other dimensions of diversity or common human decency. We value diversity in thought and culture and welcome highly skilled, capable, competent, collegial members to our team.